How do you use Kanban?
How do you build, sort of a flight plan for your tasks and this is where using a Kanban comes becomes important. I send everything to what I call my backlog file in Kanban, and it’s just literally all the incoming jobs that I have to do.
Urgent v. Important
So you need to break those things that are going to go into your diary into things that are important and urgent things that are not important but are urgent things that are important, but not urgent and things that are neither important nor urgent.
You need to break your tasks into those things and I have to immediately work out, is this something that’s important and urgent, and it needs doing today. I’ll move that into my today column.
Is it not important and urgent? I’ll also add to my today column, but it will be a lower priority thing so I can start to really prioritise things that have to be done today.
You actually have to think about time in your own diary when you can do jobs.
Now, if you fill up your diary with stuff all the time, then that’s a problem because how are you going to do things that turn up almost like as an emergency?
So to some extent, you have to put aside some time in your diary to deal with emergencies.
If you don’t do that, you’ll end up doing a lot of late nights, which is what, unfortunately, quite a lot of people end up doing.
Then I look at the other things in the backlog. So things that are important, but not urgent. I’ll put them into my work in progress. If I start work